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The registration of birth of a child under the Births and Deaths Registration Ordinance must under normal circumstances be made within three months of the birth.
However, if a child of a citizen of Sri Lanka is born abroad, there is an additional requirement under the Citizenship Act that such birth should be registered within one year at the office of the Representative of Sri Lanka in the country of birth or at the Citizenship Division of the Ministry of Defence in Colombo and such children should obtain a Citizenship Certificate from the same Division. Therefore, when an application is made for the registration of birth under the Births and Deaths Registration Ordinance, a valid application for the registration of the child under the Citizenship Act should also be made. Such applications for Citizenship Certificates are forwarded to the Citizenship Division which will process the application and send the Citizenship Certificates to the same Embassy/Consulate for onward transmission to the applicant.
The Citizenship Division of the Ministry of Defence is now located at 3rd Floor, 41 Ananda Rajakaruna Mawatha, Colombo 10, Sri Lanka (Phone: 94-11-5329240).
If the application for registration of birth is made after 03 months, the reason for the delay should be given in writing at the time of making the application. If the application is made after 1 year, such applications, other than the applications of Sri Lankan refugees in Tami Nadu, are forwarded to the Registrar General in Colombo for a decision. In such cases an additional declaration form should be completed.
A child's birth may be registered in Sinhala, Tamil, or English languages and when the application is made for the registration of a birth, the preferred language should be indicated. For registration of a birth of a child of a national of Sri Lanka -born outside of Sri Lanka- the father or mother of the child should be a citizen of Sri Lanka at the time of the birth of the child. The father or mother of the child may make the application for registration of the birth which should be made in duplicate. The father under normal circumstances must be present to make the application. Mother's presence is not compulsory.
Registration of Births of children born outside Sri Lanka
The Birth Certificate issued by the Competent Authority in the country of the birth of the child.
Birth Certificate of the applicant (father or mother)
If the applicant is a Sri Lankan citizen by registration, the relevant certificate
Marriage Certificate of the parents
03 photographs of the child (size 3.0 cm x 3.5 cm)
Explanation letter for not registering the birth of the child within the stipulated time, if the registration is not done within 03 months of the birth.
Form I :Ceylon Citizenship Act No. 18 of 1948 in duplicate (Please get a photocopy from the original.)
Form II: Declaration of Birth under Section 16 (This form is required when registration is done within 03 months of birth of child.)
Form III: Declaration of birth under Section 24 in duplicate (This form is required only when registration is done after 03 months of the birth of child.)
Declaration of Citizenship by father of the child [If the father lives in Sri Lanka the declaration should be signed before the Grama Niladhari and should be endorsed by the Consular Division of the Ministry of Foreign Affairs, Colombo. If the father lives in other countries the declaration must be made at the Sri Lanka Mission in that country if available]
Birth Registration Ind. Rs 270.00
Citizenship Registration Ind. Rs. 2500.00
Note: The above fees are exempted for the Sri Lanka refugees who prove their refugee status with proper documents.